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Certified Payroll

Certified Payroll is where you turn a week of project hours into a WH-347 report you can download, certify, and hand off. You set up a project once, then compute a run per week-ending date — entering worker hours yourself or pre-filling them from a native payroll run. The same entitlement also opens Subcontractor Insurance, where you track your subcontractors' certificates and get told before one lapses.

What's included​

PageWhat it's for
Certified Payroll (WH-347)Your project list and the runs computed against each one
Compute WH-347 RunThe form at /dashboard/certified-payroll/new for a single week-ending run
Run detailOne computed run — worker rows, apprentice ratio check, statement of compliance, and exports
Subcontractor InsuranceCertificates of insurance you hold for subcontractors, with expiry warnings

Setting up a project​

  1. Open Certified Payroll (WH-347) and select New Project.
  2. In New Davis-Bacon Project, enter the Project Name. This is the only required field.
  3. Add the Project Number, Contract Number, and Awarding Agency if you have them. A project with none shows as No awarding agency in the list.
  4. Set Prime or Sub — Prime Contractor or Subcontractor — and the County and State.
  5. Select Create Project. It appears under Projects; select View Runs to see its runs.

Classification rates, zones, and apprentice ratios are configured in the Union add-on and are read by certified payroll when they exist. See Union & Labor Compliance.

Computing a run​

  1. From a project, select Compute Run, or open Compute WH-347 Run directly.
  2. Under Run Details, choose the Project, set the Week Ending date, and enter a Payroll Number and Fringe Election.
  3. Optionally use Import from payroll run: pick a run under Select a payroll run… and select Import to pre-fill workers, pay, and deductions from a native payroll run. SaaSy shows the reg and OT hours that run recorded across all jobs as guidance, and any on-file hourly rate as guidance only. You still enter the hours for this project yourself.
  4. Under Workers, select Add Worker for each person. Enter the Worker Name and, if you want a specific rate resolved, the Classification ID (UUID, optional) — leave it blank to use the default rate.
  5. For each worker, use Daily Hours to add a row per Date (YYYY-MM-DD) with ST hours and OT hours. Select Add day for more rows.
  6. Under Deductions, select Add deduction and give each one a Label (e.g. dues, fed_tax) and an Amount ($).
  7. Select Compute Run. Cancel or Back to Certified Payroll leaves without computing.

Reviewing and exporting a run​

The run detail page shows the week-ending date, payroll number, worker count, and total gross.

  1. WH-347 Worker Rows lists each worker with SSN (last 4), ST hrs, OT hrs, Rate, OT Rate, Gross, Deductions, Total Ded., and Net.
  2. Apprentice Ratio Compliance compares journeyman and apprentice hours per classification and date against the ratios you recorded in the Union add-on, marking each row OK or Excess. Workers must be marked as apprentices when computing the run for this table to have data.
  3. Statement of Compliance shows the fringe election, Box 4(a) - Paid to Plans (per hour), and Box 4(b) - Cash in Lieu (per hour).
  4. Select Certify to mark the run certified. Certified runs display as Final with the certification date.
  5. Export with Download WH-347 (CSV), Export for LCPtracker (CSV), or Compliance pack (ZIP).

Tracking subcontractor insurance​

Subcontractor Insurance opens with the same entitlement as certified payroll.

  1. Select Add COI.
  2. Enter the Subcontractor, Coverage type, and Carrier.
  3. Set the Effective date and Expiry date, then the Coverage limit and any Notes.
  4. Save the record. The summary cards at the top count Active, Expiring within 30 days, Expired, and Total certificates, so a lapse on an active job surfaces before it happens.

Availability​

Certified Payroll requires the certpay entitlement. It is included free with every SaaSy plan. If you are not on a plan that carries it, you can buy it standalone for $99/mo — the gate page offers Buy Certified Payroll — $99/mo and sends you to checkout.

The same certpay entitlement covers Subcontractor Insurance. If you are not entitled, that page still renders its header but replaces the content with a note that COI tracking is part of the construction compliance module.

Certified payroll is independent of the paid Union add-on. It is a compliance report, not a second payroll engine — the pay data comes from your payroll runs. Some gate messages on these pages still refer to the Union Dues add-on; the entitlement that actually controls access is certpay.

For how modules and entitlements differ, see Modules, packs, and plans. For the payroll runs that feed an import, see Payroll.

SaaSy is not a tax, legal, or accounting advisor. Confirm your obligations with a qualified professional.