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E-Signature

E-Signature lets you send a document out for signature and follow it until it comes back signed. You upload a PDF or Word file (or pick one you already hold in SaaSy), list who needs to sign it and in what order, place the signature fields, and then watch each request move through the pipeline. Every step is written to an audit trail you can open at any time.

What's included​

PageWhat it's for
E-SignatureYour request list, templates, status counters, and the New signature request form
Provider & advanced settingsChoosing a signing provider, placing fields, voiding a request, and reading the audit trail
The signing pageWhat the recipient opens from the link you send. It lives outside your dashboard and needs no SaaSy account

Getting started​

  1. Open E-Signature from the sidebar.
  2. Select New signature request.
  3. Choose a document:
    • Upload PDF or Word — drop in an NDA or contract. Images work too; SaaSy converts them.
    • Pick an existing document — search by file name. You do not type a document ID.
  4. Enter a Title and each signer's name, email, and order. Select Add signer for anyone else who needs to sign.
  5. Select Place fields to save a draft and drop signature, initials, date, or text boxes on the pages. Then select Send on the draft.
  6. Or select Send for signature immediately if the certificate page is enough and you do not need in-document fields.

Reusable templates​

Save a document plus its placed fields as a named template — Standard NDA, for example — then send it again without placing fields. Roles on the template are Recipient (one signer) or Signer 1, Signer 2, and so on, not specific people.

  1. After a request has its document (and, ideally, fields), select Save as template on its row and give it a name.
  2. The Templates card lists every template. Rename or delete from there. Deleting a template does not void requests already sent from it.
  3. To send, enter a name and email for each role and select Send from template. The fields travel with the request.

You still need the E-Signature entitlement. The same audit trail is written as for a request you built by hand.

Tracking requests​

The four counters across the top of the page are Total requests, Awaiting signature, Completed, and Needs attention. Below them, the request table lists Title, Status, and Created.

A request moves through draft, sent, viewed, signed, and completed. declined and voided are the two end states that land in Needs attention.

Placing fields and voiding​

Place fields from the E-Signature page (on a draft or a newly created request) or from Provider & advanced settings.

  1. Find the request and select Place fields. This is available while the request is still draft or sent — once signing has begun the document can no longer be edited.
  2. Choose a field type — Signature, Initials, Date, or Text — then click or drag on the page to place it.
  3. With a field selected, use Assign to signer to tie it to one recipient (the default is Any signer) and toggle Required.
  4. Select Save fields.

To stop a request that shouldn't go ahead, select Void on its row. Completed requests can't be voided.

Under Signing provider you choose between Native (SaaSy) and DocuSign. As the page notes, "DocuSign requires the DocuSign integration to be connected under Integrations. Native signing works out of the box."

What the recipient sees​

The recipient opens your link and lands on a page titled with the document name, prompting them to "Review the document, agree to sign electronically, then adopt your signature." They:

  1. Open the document with View document.
  2. Tick the consent box confirming they agree to sign electronically and consent to the use of electronic signatures and records for the transaction (ESIGN / UETA).
  3. Adopt a signature under Adopt your signature, either by choosing Type and entering their full name, or Draw and drawing it. Clear resets a drawn signature.
  4. Select Sign document, or Decline if they won't sign.

Placed fields appear in the document as Sign here, Initials, Date, and Text markers. On success they see Signature complete; if they decline, You declined to sign. Expired or invalid links show a message asking them to contact you for a new one.

The audit trail​

Expand a request on Provider & advanced settings to see Signers and Audit trail. Each entry records the event, a timestamp, and the IP address it came from where one was captured. Events include created, sent, viewed, consented, signed, completed, declined, and voided.

When a document is completed, SaaSy generates a Certificate of Completion recording each signer's name and email, the UTC signing time, IP address, user agent, whether ESIGN consent was given, and a SHA-256 hash of the original document. The certificate is appended to the signed document.

Availability​

E-Signature is not on by default in most packs. Only the General pack shows it. Every other pack — Agency, Professional services, E-commerce, SaaS, Construction, Manufacturing, and Nonprofit — hides the E-Signature sidebar item by default, even when your plan includes it. Switch it on under Settings → Navigation; hiding is cosmetic, and the pages work if you have the URL.

E-Signature is included free with every SaaSy plan — Starter, Growth, and Scale. There is no free tier, so an active subscription is required. If you don't have a plan, it can be bought on its own at $29/mo. Without an entitlement, opening the page shows an upsell card instead of the feature.

See Modules, packs, and plans for how visibility and entitlement interact.

SaaSy is not a legal advisor. Confirm signature requirements for your jurisdiction and use case with a qualified professional.